2.7.18 February Sister City Executive Committee Minutes

Garmisch-Partenkirchen, Germany; Chamonix, France; Davos, Switzerland; Abetone, Italy;
Queenstown, New Zealand; Shimukappu, Japan; Bariloche, Argentina

ASPEN SISTER CITIES EXECUTIVE COMMITTEE MEETING MINUTES

Date 2/7/2018  @ 5:00 pm

In attendance:

Danno Lahr, President

Elise Cohen, Vice-President

Anita Moose, Secretary

Alix Zangrilli, Treasurer

Diane Godfrey, Member at Large

Agenda:

  • Budget discussion
  • Scholarship
  • Grant writing

Minutes:

Discussion: Review General and Student Exchange budgets to have a baseline and have a picture of what each of the individual costs of trips are. This is a prerequisite for writing grant applications.

 

Danno motioned that we require a profit and loss statement for each trip based on the most recent trip, not including Exchange Coordinators fees, misc, with Ducky Derby money excluded, to comply with our fiduciary responsibility and to divide up the student accounts.

 

Elise seconded and it was unanimously approved.

 

Discussion: We would like to provide scholarships to students and increase our grant writing to enable more students to receive scholarships.

 

Discussion about creating or using the same expense form, like the App Concur.

 

Discussion about the key to the post office box and who has it.

 

Danno made a motion to appropriate up to $3000 from the general fund to pay an accountant to file our taxes for 2017 and any required tax documents. Seconded and approved.

 

Motioned, passed and moved on next steps:

  • Select a new accountant.
  • Move all accounts to First Western to allow for interest on our accounts and access by President and Vice-President.
  • Separate Student Exchange trips into different accounts.
  • Get a Profit and Loss for each trip.
  • Figure out account minimums.
  • Find an expense form that we can use consistently

 

Anita  Motion to adjourn at 6:40pm

Danno Seconded

Approved unanimously

Leave a comment

Your email address will not be published. Required fields are marked *